Add Rental Rates to Events

Permissions needed: Rental Rates > Edit
  1. On the event details page, go to Booking > Rental Rates.
  2. Add a price schedule to the event, if needed. See Add a Price Schedule to an Event for detailed instructions.
  3. Click Set Rental Rates to open the rental rates slider.
  4. If more than one price schedule on the event has rental rates, click in the Price Schedule field to select the one you wish to use. If there is only one price schedule on the event with rental rates, this field will not appear.
  5. A rental rate will be listed for each booked space.
    1. If the booked space's room has been added to the event's price schedule, the rental rate will be added to the event.
      • The rate type will default to the room's first rate in the price schedule.
      • The rate in the price schedule will be auto-filled.
      • The quantity will reflect the rate's unit:
        • Day will default to one.
        • Hour will default to the number of hours for which the room is booked.
        • Area will default to the room's area.
      • The price will be the rate times quantity.
      • If you do not wish to bill a client for a particular booked space, click the X by the rate to remove it.
    2. If the booked space's room was not added to the event's price schedule, the rental rate will not be added to the event. Rates which are not added will not be listed on event documents. If you would like to add a rental rate for this booked space to the event, click the + by the rate to add it. You'll then be able to add a rate type, rate, quantity, and update the unit.
  6. Update your rental rates as needed:
    1. Click Date, Time, Room, Usage, or Description to sort the list by that data.
    2. Select a different rate type to change the rate you will be charging (weekday vs. weekend rate, daily vs. hourly rate, etc.).
      For more information about rate types, please see Adding and Editing Rental Rates.
    3. Update the rate. This will cause the price to adjust accordingly.
    4. Update the quantity. This will cause the price to adjust accordingly.
    5. Update the price directly. The rate will adjust accordingly.
    6. Add a note for each specific space (e.g. if a meeting room includes a certain media setup, you can note it here).
  7. Click Save when all rental rate information is correct.
  8. The rental rates are now set for the event.

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