Create a Custom Event List View

Permissions needed: Edit Private Saved Views or Edit Shared Saved Views

The VenueOps events list lets you create different preset views for various purposes, allowing you to return to them at any time. Any view can be exported to Excel. These views can act as quick reports of your event data without needing to build out an Insights report.

To see sample event lists, check out the Event List View Gallery.

  1. Click where_to_vote Events on the left.
  2. Click the Events tab.
  1. Click the filter_list filter icon to open the edit filters slider.
  2. On the edit filters slider, you can:
    1. Select a date range.
      • Past 7 Days and Next 30 Days will always be relative to the day you load the view.
      • Selecting Custom will allow you to set any start and end date that is needed.
    2. Select a staff member. Only events where that user has a staff assignment will be displayed.
      For more information about staff assignments, please see the full article.
    3. Begin typing an account name. As you type, a dropdown will appear with suggestions based on what you have typed. Select a suggestion from this list to only show events that involve the selected account.
    4. Select the event statuses you want to include.
    5. Select the contract statuses you want to include.
    6. Select All Event Types if you want to include all events, or select certain types to show only events of that type.
      For more information about event types, please see the full article.
    7. Select All Business Classifications if you want to include all events, or select certain business classifications to show only events with those classifications assigned. You won't see this option if business classifications haven't been set up on your account.
      For more information about business classifications, please see the full article.
    8. Select whether or not you want to show internal events and/or blackouts.
    9. Select whether or not you want to only include events with outstanding balances and/or finalized events.
    10. Select the rooms you want to include.
    11. Click Set to apply your filters.
  3. Click the view_column columns icon in the upper-right.
  4. On the edit columns slider, you can:
    • Click and drag the dots on the left to move a column somewhere else in the list.
    • Click the visibility eye icon to show or hide a column.
  5. Click Set to apply your column layout.
  6. The column the list is sorted by will display the arrow_upward sort icon. You can click other headers to sort the list by that column's data. Clicking the header again will toggle between the list sorting in ascending or descending order.
  7. You can drag the barriers between the list headers to resize each column.
  8. In the lower-right corner, click the current number of events shown per page to open a dropdown with more options for that setting.

To create a custom view

  1. Click the + plus icon in the upper-left.
  2. In the Create View slider, name your view. You have the option to:
    1. Create a private view, which only you can see. (If you have Edit Private Shared Views permission, this is the only type of view you can create.)
    2. Create a shared view. To share a view, uncheck Private and select the roles that should have access. Be sure to select your own role, or you won't be able to see the view! Please note: If you select All, a list of roles is not saved with the view. There are no restrictions, and all users will be able to see it regardless of their role.
    3. Check Default view to make the shared view a default view for those roles.
    4. Lock the view. If you are sharing the view, we recommend locking it so others cannot change it accidentally.
  3. When you are done setting up the view, click Save.
  4. Your new view will now be the selected view.
  5. If you make any additional updates to your view, the Save and Clear icons will appear. Click the save save icon to save your changes, or the clear clear icon to remove them.