Using Space Usages

Space usage tracks the specific purpose for which a booked space is being used. A single event will typically be divided into load-in days, event days, and load-out days. The usage is a higher-level designation that allows you to divide the event, without getting as granular as the function schedule. Space usages can show on the calendar and can also be shown on reports. For calculating space utilization, it can be used to filter out event days from load-in days. Since usages can be user defined, system admins can customize space usages to meet your account-specific usage designations: Rehearsal, Artist Use, Building Tour, etc.

If space usages have not been set up for your account, a system admin can do so by following the directions in the Managing Space Usages article.

For directions to show space usages on the calendar, please see the Calendar Display Options article.

Space usages can be applied:

  • When creating an event or adding dates to an existing event using the Add Event slider. This slider is available on the calendar and event list pages.
  • When using the Edit Spaces slider. This slider is available by clicking the edit icon by Spaces on the event summary slider from the calendar or clicking the edit icon on the Booking > Spaces tab of the event details page.
    For more information, please see the Updating Multiple Spaces on an Event article.
  • When adding spaces to an event on the event details page using the Book Spaces slider. You can open this slider by clicking the add icon on the Booking > Spaces tab.
  • When editing a single booked space on the event details page using the Edit Booked Space slider. You can open this slider by clicking a booked space on the Booking > Spaces tab.
    For more information, please see the Updating a Space on an Event article.

If you tend to book events that have a particular usage, you can set that to be your default space usage. For more information, please see the Setting a Default Space Usage article.

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