Create a Custom Calendar View

Permissions needed: Edit Private Saved Views or Edit Shared Saved Views

You are able to create custom calendar views. You may wish to only see confirmed events, events with a balance due, only the functions for a certain event, certain event or function information, color code your calendar — or any combination of those!

  • You may create as many views as you wish.
  • Views can be shared with other users on a role-by-role basis. If you are sharing views, we recommend locking them so they cannot be changed accidentally.
  • If a user does not have access to one of the venues in a calendar view, they will not be able to see the view.
  • If you have the Sys Admin role, you may publish an event calendar view to an external calendar application such as Outlook, Google Calendar, or Apple Calendar (see Publish Your Calendar for more information). Function calendar views cannot be published at this time.

This article walks you through the mechanics of creating the new view. For more information about how you can customize these views, please see these articles:

Create a Custom Calendar View

  1. Make the desired changes to your view. Click the + plus by the view list in the upper-left corner of your calendar.
  2. In the Create View slider, name your view. You have the option to:
    1. Create a private view, which only you can see. (If you have Edit Private Shared Views permission, this is the only type of view you can create.)
    2. Create a shared view. To share a view, uncheck Private and select the roles which should have access. Be sure to select your own role, or you won't be able to see the view! Please note: If you select All, a list of roles is not saved with the view. There are no restrictions, and all users will be able to see it regardless of their role.
      Each saved view is "owned" by its creator. If the owner's user account is deactivated, the saved view is no longer shown in the application and the ical feed is unpublished. This behavior is to ensure data security. To keep critical saved views, they must be copied to a new owner. See Copy a Saved View for instructions.
    3. Check Default view to make the shared view a default view for those roles.
    4. Lock the view. If you are sharing the view, we recommend locking it so others cannot change it accidentally.
  3. Once you have named your view and selected your options, click Save.
  4. Your new view will now be the selected view.
  5. If you make any additional updates to your view, the Save and Clear icons will appear. Click the save save icon to save your changes, or the clear clear icon to remove them.