Blackouts and Internal Events

You are able to flag events as being either a blackout or as internal. Applying these flags affects how the events appear on your avails, allows you to specify color coding and filtering on the calendar, and allows you to filter these events out of your event reporting.

How would you use these flags?

  • Blackouts are used to block space which cannot be booked for events, such as during maintenance, ice installs, police/security training, or to block off space during other events. Blackouts can be tentative or confirmed; if you know you need to do certain maintenance that takes three days during December, for example, you could add a tentative blackout on your calendar for the month. Once your main events are booked, you can then remove the days you won't be using and confirm the days you will. Tentative blackouts will not show on your avails, but confirmed ones will.
  • The internal flag is used for staff meetings, trainings, and other events which are venue-related. Internal events can also be tentative or confirmed. No internal events will show on your avails.
If you'd like to put an fyi on the calendar, maybe about a holiday or another event in the community, but not block space, you can add a calendar note. Please see Calendar Notes for more information.

To book an event as a blackout or internal, simply check the appropriate box as you book the event:

If you would like to update an already-booked event, you can do so either on the event details page or from the summary slider on the calendar.

On the summary slider, click the more_vert more info menu and select Edit Info:

On the event details page, click the edit pencil by General Information:

In the Edit General Info slider, select the appropriate flag and save.