Manage Event Document Folders

System role needed: System Admin

You can create folders to organize your documents that are uploaded to events. Some typical folders are:

  • Insurance
  • Marketing Assets
  • Technical Riders
  • Box Office Reports
  • Settlement Documents
Do you store your event documents in a folder structure in SharePoint, Google Drive, or another hosting service? No need to recreate that in VenueOps if you don't want to. You can simply add a link to the event folder, allowing you direct access to that folder. See Upload or Link an Event Document for instructions.
  1. Click on your name in the upper left corner and select System Admin to access the Admin console.
  2. Click event Events in the left sidebar and select the Detailing tab.
  3. Click Event Document Folders. You may need to click the > arrow to scroll, depending on your screen size.

Add Event Document Folders

  1. Click the + add icon to open the Add Event Document Folder slider.
  2. Enter a name for the folder. Click Save.

Edit Event Document Folders

  1. Click a folder to open the Edit Event Document Folder slider.
  2. Edit the name.
  3. Click Save.

Inactivate Event Document Folders

When you inactivate a folder, the documents inside it and the inactive folder remain visible on events. You cannot add new documents or move documents to inactive folders.
  1. Click a folder to open the Edit Event Document Folder slider.
  2. In the slider, uncheck the box next to Active.
  3. Click Save.

To view inactive folders, click the visibility_off eye icon.