Use the 'Book Spaces' Slider

Permissions needed: Highest Booking Capability > Tentative or Definite

The Book Spaces slider is located on the event details page. In this slider you can:

  • Add additional dates to the event
  • Add additional rooms to existing dates on the event
  • When adding dates or rooms, you can also add attendance, description, and room status to the booked spaces.
You are also able to add additional dates and rooms to an event via the Edit Spaces slider. See Add More Dates or Rooms to an Event for strategies to use each of these sliders.
  1. Go to the event's details page.
  2. Click Booking.
  3. Click the + add icon on the right to open the Book Spaces slider.
  4. Add a description for the space(s) you're going to add. If you leave this blank, the description will default to the event's name.
  5. Add the expected attendance for the new space(s). (Optional)
  6. Add a room setup for the new space(s). (Optional)
  7. Set up the spaces you want to add to the event:
    1. The current event dates are selected by default. If you do not want to add rooms to these dates, you can click the clear remove icon to get rid of them.
    2. Click + Dates to open the date picker.
    3. Select the date(s) you want to add to the event, or add spaces to.
    4. Click OK.
    1. Open the Select Rooms slider:
      • Click + Rooms at the top of the spaces area to add rooms to all the selected dates.
      • Click edit Rooms for a specific date to only add rooms to that date.
      These options will not display until at least one date is selected.
    2. Check the rooms you want to add.
    3. Click Save.
    1. Open the Set Times slider:
      • Click schedule Times at the top of the spaces area to set times for all of your new spaces.
      • Click the currently selected time for a specific space to set only its time.
      These options will not display until at least one date and room are selected.
    2. Leave All Day checked if you want the space(s) to span the entire day. If not, uncheck All Day, and set the desired start and end times.
    3. Click Save.
    1. Open the status selector:
      • Click Statuses at the top of the spaces area to set a status for all of your new spaces.
      • Click Statuses at the top of a date to set a status for all new spaces on that date.
      • Click the currently selected status for a specific space to set only its status.
      These options will not display until at least one date and room are selected.
    2. Click the status the space(s) should be.

    You can select usages for your spaces a few different ways:

    • Select an option from the Usages dropdown at the top of the spaces area to set a usage for all of your new spaces.
    • Select an option from the Usages dropdown at the top of a date to set a usage for all new spaces on that date.
    • Select an option from the Usage dropdown for a specific space to set only its usage. (If a usage is already selected, its name will display instead of Usage.)
    These options will not display until at least one date and room are selected.
  8. Click Save to add the spaces to your event.