Downloading Event Orders for an Event

While you can download all event orders for a date range on the Events List or Reports pages, you may prefer to download event orders for a specific event. You are able to do this on the calendar.

  1. Go to any of the calendar views and click an event. On the monthly view, the summary slider will open. On the grid or day views, click View Summary in the menu.
  2. Click Event Orders.

The slider lists event orders created for the event. We also list the template used for the event order (in case your venue has multiple templates and you need a specific one) as well as the name of the function (or number of functions) included in the event order.

You can now:

Downloading a Single Event Order

  1. Click the event order you would like to download. This will open its slider.
  2. Click the cloud_download download icon to download the event order.

    When an event order's functions are updated, it becomes outdated. It will need to be updated before you can download it.
    Note: Your role must have the Detailing - Edit permission to do this.

    1. Click the outdated event order. (It will have a warning warning icon next to its unique ID.)
    2. Click warning Update Event Order. Once the event order is done updating, the cloud_download download icon will be available.

Downloading Multiple Event Orders

  1. Click the cloud_download download icon.

    When an event order's functions are updated, it becomes outdated. If any of the event's orders are outdated, the Download Event Orders slider cannot be opened.
    Note: Your role must have the Detailing - Edit permission to do this.

    1. Click an outdated event order. (It will have a warning warning icon next to its unique ID.)
    2. Click warning Update Event Order. Once the event order is done updating, its cloud_download download icon will appear.
    3. Close the event order's slider. When all outdated event orders are updated, you will now be able to click the cloud_download download icon for all the event orders.
  2. Select the event orders you would like to download.
    1. Click the filter_list filter icon to open the Filter Event Orders slider.
    2. Select the rooms and dates you want to include.
    3. Click Save.
  3. Once you've selected the needed event orders, click Download.

A single PDF containing all the event orders (sorted by date/time) will be downloaded to your device.

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