Download Event Orders

Permissions needed: Venue-Specific Access > Event Orders > Edit

There are four places you can download event orders:

Calendar Summary Slider

  1. Go to any of the calendar views and click an event. On the monthly view, the summary slider will open. On the grid or day views, click View Summary in the menu.
  2. Click Event Orders.

The slider lists event orders created for the event. We also list the template used for the event order (in case your venue has multiple templates and you need a specific one), as well as the name of the function (or number of functions) included in the event order.

You can now:

Download a Single Event Order

  1. Click the event order you would like to download. This will open its slider.
  2. Click the cloud_download download icon to download the event order.

    When an event order's functions are updated, it becomes outdated. It will need to be updated before you can download it.
    Note: Your role must have the Detailing > Edit permission to do this.

    1. Click the outdated event order. (It will have a warning warning icon next to its unique ID.)
    2. Click warning Update Event Order. Once the event order is done updating, the cloud_download download icon will be available.

Download Multiple Event Orders

  1. Click the cloud_download download icon.

    When an event order's functions are updated, it becomes outdated. If any of the event's orders are outdated, the Download Event Orders slider cannot be opened.
    Note: Your role must have the Detailing > Edit permission to do this.

    1. Click an outdated event order. (It will have a warning warning icon next to its unique ID.)
    2. Click warning Update Event Order. Once the event order is done updating, its cloud_download download icon will appear.
    3. Close the event order's slider. When all outdated event orders are updated, you will now be able to click the cloud_download download icon for all the event orders.
  2. Select the event orders you would like to download.
    1. Click the filter_list filter icon to open the Filter Event Orders slider.
    2. Select the rooms and dates you want to include.
    3. Click Save.
  3. Once you've selected the needed event orders, click Download.

A single PDF containing all the event orders (sorted by date/time) will be downloaded to your device.

Event Details

Download a Single Event Order

  1. Click the Event Orders tab.
  2. Click the picture_as_pdf PDF icon next to the event order you want to download.
  3. After the PDF previewer opens, click the download download icon.
    In Safari, hover over the lower-middle area of the window to access the make the download icon appear.

Download Multiple Event Orders

  1. Click the Event Orders tab.
  2. Click the cloud_download cloud download icon.

All your event orders will be downloaded into a single PDF.

Event List

  1. Click the Events tab on the left navigation sidebar.
    If you do not see the Events tab, it means that your System Admin has not given you the Events & Function Lists permission. Downloading event orders on the Reports page gives you the same result as downloading them from the events list.
  2. Click the cloud_download cloud download icon, then select Event Orders. If the date range of the events you want to download event orders for is not displayed in this view, that's fine. You can still download them even if they're not displayed in the date range.
  3. In the Download Event Orders slider, select a date range or choose a custom one. The date range is limited to 14 days.
  4. Select which event orders you want to download.
  5. Click Download.

Reports Page

  1. Click the Reports tab on the left navigation sidebar. Then click Event Orders.
    If you do not see the Reports tab, it means that your System Admin has not given you the Reports & Dashboards permission. Downloading event orders on the Reports page gives you the same result as downloading them from the Events List.
  2. Follow the steps above to download your event orders.